MSP Legal Information and Policies

Metrology Software Products Limited is a limited company registered in England and Wales under company number 04468819.

Our registered office is at 6F Greensfield Court, Alnwick, Northumberland, NE66 2DE, United Kingdom. Our VAT number is 797274668.

Our telephone number is 01665 608193 and our email address is info@mspltd.com.

Metrology Software Products Limited is an associate company of Renishaw plc.

A company registered in England and Wales under company number 01106260.

Introduction

Like most websites, the MSP website uses cookies. ''Cookies'' are small text files that websites save onto your device via your web browser. They've been around since the mid–1990's and are one of the most widely used technologies on the internet. Many essential website functions rely on cookies. For example, you can't shop online without them as they are used to remember what you add to the shopping basket.

Cookie Principles

This cookie policy describes how MSP uses cookies on its website. In this cookie policy when we refer to MSP, metrology software products ltd, us, we or our, we mean MSP or companies which are responsible for providing the website.

Your acknowledgement

By continuing to use our website, you accept that cookies may be set on your device, as outlined in this complete cookie policy.

How we use cookies

Many cookies on our website perform essential functions; for example when you log into your MSP account, they remember the information in your account.

Other cookies are not essential, but they help us understand how our website is used by visitors, so that we can improve what we do online. We use web analytics tools for this. They look at things like how long our website takes to load, how they are used, and what information visitors to our site looks at most. They also help identify any parts of our websites that aren't working as well as they should – so we can fix things and make our websites better for you and other users.

A third type of cookie lets us know how well our online advertising works, and where we should place our online advertisements. These cookies let us know if one of our advertisements on another website like Google or Yahoo has sent a visitor to the MSP website.

We may also use cookies to help us reach people who are more interested in the MSP products. So if you visit the MSP website, you may see our advertisements on other sites. This is known as remarketing or behavioural advertising.

We do not link information we have collected from cookies with any record we may have of you as a customer of MSP.

Types of cookies used by MSP

Cookies fall into two general categories: first party cookies (which we set) and third party cookies (which are set by third parties).

First Party Cookies

These cookies are set by us at MSP. For the most part, they enable essential functionality on our website. They also include our own web analytic cookies, which we use to understand how our website is viewed by visitors so that we can improve it.

Third Party Cookies

Third party cookies are not set by MSP, but by selected third parties with whom we work. Some of these third party cookies enable useful services, for example online questionnaires. Others may be set by advertising networks we work with to keep track of your browsing activities, so that they can place our online advertisements in the most appropriate places. In the section 'managing cookies', we explain how you can change your settings so that third parties (including advertisers) know what you do not want to be tracked.

Changes to this cookie policy

We will review and update this cookie policy at least once a year and will note the date it was last updated below.

If we change our cookie policy, we will post the details of the changes below. If we have your e-mail address, we may also e-mail you with information on those changes. If we need to, we will also ask you to confirm that you are happy with those changes.

We stand behind the commitments we have made. We will never change our policies and practices in a way that will offer less protection for personal information that we already have about you without your consent.

Policy last updated: 2nd July 2024

At MSP we are committed to ensuring that your personal information is protected and never misused. To make better software and experiences, we collect information through the MSP website and our software. We protect this information carefully and handle it with discretion, we are open about its use and will always make you aware of the information you are sharing.

For your peace of mind, we have explained precisely what information we collect, why we collect it, how we protect it, and the controls you have to change or delete it.

Your trust is important to us. And as our software becomes more advanced, we will continue to put your privacy first.

Our Privacy Principles

Your privacy is engineered into everything we do.

Privacy policies can be complicated. We've tried to make ours as clear as possible and summarised how MSP handles your personal information in our privacy principles below.

Products and Services

We will only ask for or collect the personal information we need to provide and improve the service, products and experiences our customers expect.

Giving you control

We give you control over the personal information we hold about you to ensure it is accurate and reflects your preferences.

Safe and Secure

We make sure your personal information is always secure and protected.

Open and Honest

We are fair and transparent about how we use the personal information we hold.

Respecting your Trust

We only ever use your personal information for the purpose that you trusted us to use it for.

We will never sell your data

We will never sell your personal information and only share it as outlined in our privacy policy or when you ask us to.

Keeping you informed

We respect your choices and will inform you if there are important changes that affect your personal information or how we use it.

MSP's Responsibility to you

We take responsibility for the personal information we hold about you.

What personal information do we hold?

We are not interested in collecting personal detail about you. Our main reason for collecting your personal information is to provide and improve the service, products and experiences that you and our customers expect from us.

Personal information is defined slightly differently all across the world. To guarantee your privacy and the protection of your information, we define it as any information that could be used to identify you or another individual.

We collect personal information from you in a number of different ways; you may share that information with us, or we may collect it using other means. In this section, we explain the different ways we collect personal information from you and some ways in which that information will be used. For more detail on how we use your personal information, please see the section titled "How do we use your personal information?".

Information you share with us

We collect personal information that you share with us when you contact us or interact with us through our website, email, phone or otherwise. We may also collect your personal data through face to face sales interactions. You can decide not to provide certain information, or ask that any information you have previously shared is removed. If you do so, you may not be able to take full advantage of our products, technology and service.

For example, you may provide information to us when you contact our customer service teams, place an order, invoke your warranty, complete a survey or questionnaire, update your preferences or visit our website.

Through these interactions you may share with us: your name, address, e-mail address, contact number and payment information. You may also share details of other people; for example, if you work in a team of people, or need us to communicate with any of your colleagues/suppliers. In those circumstances, you will need to check with that person that they are happy for you to share their personal information with us, and for us to use it in accordance with this privacy policy.

Information from your online interactions

We collect and handle information from all visitors to our website, whether you actively provide us with that information or merely browse our website. The information we collect includes the internet protocol (IP) address of the device you are using, the browser software you use, your operating system, the date and time of access, the internet address of the website from which you link through to our website and information on how you use our website.

We use this information so that we can see how long our website takes to load, how they are used, the number of visitors to the different sections of our website, and what information visitors look at most.

We also collect and handle information about how you engage with our promotional campaigns and advertising online, outside of our own website (for example, on Google, YouTube or on social media).

That information is predominantly collected through our use of cookies and similar technologies.

Cookies

When you use our website we may also use information collected by cookies. "Cookies" are small text files that websites save onto your device via your web browser. They’ve been around since the mid-1990’s and are one of the most widely used technologies on the internet.

Some cookies that we use at MSP will collect personal information about you. Any personal information that is collected will be used in accordance with this privacy policy. By continuing to use our website, you accept that cookies may be set on your device.

For further information, including the types of cookies that we use and how to manage cookies placed on our website, please refer to our cookies policy.

How We Communicate With You

Email Communications

As a user of our products or services, we will send you support communications by e-mail.

As long as you are happy for us to do so, we would also like to keep you posted on anything that's happening at MSP which we think you might like to know about; whether it’s our latest product announcements or upcoming events, we want to make sure you’re happy with the communications you receive from us. You can find out how to update or change whether you would like to hear from us, or stop us contacting you, in the section below titled ‘How can you change the way that we contact you?'

We collect information about how you engage with our e-mails; including whether they are delivered to you, whether you open them, whether you choose to learn more about what's happening at MSP (for example, by clicking on a link in our e-mail) and if you ask us not to contact you any more (by clicking on the unsubscribe option included in all our e-mail correspondence).

We use that information by itself and in combination with our customer record (the information you share with us) to make sure that we stop sending you support or marketing communications when you ask us to. We also use it to make our e-mails as interesting as possible by providing you with content and experiences that we think you may be interested in based on how you have engaged with our previous e-mails; you have the right to object to our use of your information for this purpose (see the section below titled 'Your controls and choices').

Social Media

We love interacting with you on social media. You may use social media to contact us about our MSP products, or to let people know what you think about your MSP product. We review publicly available social media and online sites to get a better understanding of what people are saying about us, and our products, technology and services and to assist consumers who prefer to contact us through social media.

The information we collect from social media and online sites sometimes includes personal information that has been put online and is publicly available. We make sure any information we use is properly credited to its source or is made anonymous.

These online and social media sites may have their own privacy policies explaining how they use and share your personal information. You should carefully review those privacy policies before you use these sites to make sure that you are happy with how your personal information is being collected and shared.

How do we use your personal information?

Our main reason for collecting and using your personal information is to provide and improve the service, products and experiences that you expect from us.

Information you share with us

We use the personal information you share with us in the following ways:

• To respond to your queries and requests;
• To communicate with you;
• To provide services and support for our products;
• For customer satisfaction surveys and to allow us to improve your experience should you need support from one of our technical experts;
• To provide updates to you about any changes to MSP policies, terms and conditions and any other matters which we may need to tell you;
• As long as you are happy for us to do so, to tell you about our other products and services;
• To provide you with essential service updates about your MSP products;
• The personal information we collect from MSP products and our website, information about how you engage with our e-mails and information from your online interactions, is also used for profiling and statistical analysis (we have set out further information on how we combine personal information in other relevant sections of this privacy policy).

Information from your online interactions

We use the personal information from your online interactions, by itself and in combination with your customer record (the information you share with us), in the following ways:

• To identify any part of our website that isn’t working as well as it should - so we can fix things and make our website better for you and other users; and
• For profiling and statistical analysis of product popularity, and of our customers' behaviour when using our website.

Other potential uses of your personal information

We also use your personal information:

• To assist in any disputes, claims or investigations relating to your MSP product or warranty matters;
• To comply with our legal obligations.

MSP contact promise

We love to keep you posted, whether it’s on our latest product announcements, or upcoming events.

We do this in various ways, including e-mail, post, via social media platforms and by phone, but only if you are happy for us to do so.

Ultimately, we want to make sure you’re happy with the communications you receive from us.

We therefore promise to:

• Only send you marketing communications when you have told us it is OK to do so;
• Never pass your personal information to anyone outside MSP for them to use for their own marketing purposes; and
• Give you the option to stop receiving support or marketing communications at any time.

As a user of our products or services, we will send you the following support communications:

• Helpful information about your MSP product or the MSP service you use;
• Alerts for recommended software upgrades that may improve the performance of your product;
• Information about how and where to get help from MSP experts should you need support;
• Information about your MSP warranty;
• Alerts regarding any important product service announcements;
• Requests for your feedback on how we perform after you have had a MSP product or service.

We will send you support communications unless you change your preferences, or tell us that you want to stop receiving support communications from us. Please see the section below for more information about how to do this.

If your details change, please let us know so that we can continue to stay in touch.

How can you change the way that we contact you about our products, services and support?

We will only send you marketing communications when you have told us that you are happy for us to do so.

You can change the way that we contact you in the following ways;

Opt-In/Start Contacting Me

If you hadn’t previously asked us to send you marketing communications, you can ask us to start contacting you (sometimes called an "opt-in") by:

• Contacting MSP customer service and stating that you would like to receive communications from us.

Changing your preferences

If you have previously said that you would like us to contact you ("opted-in") but would like to change or update the way that we do so, you can update your preferences by:

• Contacting MSP customer service and stating that you would like to change or update the way that we contact you
• Using the update your preferences option included in all our marketing e-mail correspondence

Opt-Out/Stop Contacting Me

If you want to stop receiving marketing or support communications from us (sometimes called "opting out"), you can do so at any time by:

• Contacting MSP customer service stating that you no longer wish to receive such communications;
• Using the unsubscribe option included in all our marketing e-mail correspondence, or
• Emailing the MSP team at info@mspltd.com

What personal information does MSP share with third parties?

We never sell your personal information to anyone and only share it as outlined in this privacy policy or when you ask us to.

Third parties who provide services on our behalf

We share your personal information with certain third parties who provide services on our behalf. They only have access to the personal information they need to perform those services. They are required to keep your personal information confidential and may not use it other than as we ask them to and always in accordance with this privacy policy.

The third parties who provide services on our behalf fall into the following categories:

Our associate company Renishaw who act as a distributor, who help us to sell our products in certain countries;

• Those helping us to deliver products to you;
• Third parties that help us with mailing services, product services and repairs, processing product purchases, financial services, audit services, administrative services, IT technologies (e.g. data storage), security services and insurance claims; all of these third parties hold their own privacy policy and are EU regulated.
• Third parties that help us to provide services and responses to you.

We will also share your personal information if we are required to do so by law, including in response to a legal process, such as a court order or subpoena, or to comply with other national, state, provincial or local laws.

We take responsibility for the personal information that you share with us and require those third parties with whom we share your personal information to apply the same level of privacy protection as is contained in this privacy policy.

If you would like more information on how we share your personal information, please email us at info@mspltd.com

How long do we keep your personal information?

We only keep your personal information for as long as we need to, to be able to use it for the reasons given in this privacy policy, and for as long as we are required to keep it by law.

Your controls and choices

We give you control over the personal information we collect about you, to ensure it is accurate and reflects your preferences. For more information on how to change the way that we contact you, see the section above titled 'How can you change the way that we contact you about our products, services and support?'.

You have the right to access, update and amend personal information that we hold about you. If the law in your country allows us to impose a fee for giving you access, we will communicate this to you in response to your request.

In certain circumstances, you can also:

• Object to our use of your personal information for certain purposes;
• Ask us to limit or restrict our use of your personal information;
• Ask us to remove or delete personal information about you; or
• Provide your personal information to a third party provider of services.

If you would like to exercise any of your rights in relation to your personal information, please e-mail info@mspltd.com.

How do we protect your personal information?

We are committed to protecting your personal information. We use appropriate technical and organisational measures, including encryption, to protect your personal information and privacy, and review those regularly. We protect your personal information using a combination of physical and IT security controls, including access controls that restrict and manage the way in which your personal information and data is processed, managed and handled. We also ensure that our staff are adequately trained in protecting your personal information. Our procedures mean that we may occasionally request proof of identity before we share your personal information with you.

In the unlikely event that we do suffer a security breach which compromises our protection of your personal information and we need to let you know about it, we will do so.

Data transfers, storage and the global handling of your personal information

We collect personal information in the country in which you live. We then host and store that information in the European Economic Area (EEA).

We will make sure that any transfer of your personal information by us complies with those laws which apply to us. In any case, our transfer, storage and handling of your personal information will continue to be governed by this privacy policy.

By submitting your personal information to us, and by using our website, or connected products, you agree to us transferring, storing and handling your personal information in this way.

Changes to this privacy policy

We will review and update this privacy policy at least once a year and will note the date it was last updated below.

If we change our privacy policy, we will post the details of the changes below. If we have your e-mail address, we may also e-mail you with information on those changes. If we need to, we will also ask you to confirm that you are happy with those changes.

We stand behind the commitments we have made. We will never change our policies and practices in a way that will offer less protection for personal information that we already have about you without your consent.

Policy last updated: 2nd July 2024